File Administration>Transaction controls here you simply enter some information of control. The purpose of transaction controls is to automatically control the importing process of transaction record from bank accounts.
The information field is divided into two parts. The first part is for the system to scan if the imported record contains the specific information (for example a specific transaction key). The second part defines the action the system will automatically take. For example, if the imported transaction record fultill the conditions defined in first part, then the system will generate an item with the desired account key and description in second part. Input fields marked with asterisk (*) are mandatory fields.
Even though the process is automatic, you can select Transaction marked Unfinished. Then in the Transaction journal and the record will remain incomplete booked until you review this record item and confirmed. All information can be changed before the transaction is confirmed. If the transaction is error free it gets a yellow marker and can be simply confirmed in the journal, otherwise it gets a red marker which requires changes and confirmation of the transaction in edit mode.
The lowest part of the transaction controls area is a list of existing transaction controls, where entries can be changed or even deleted.
Before the first time transaction controls are registered it is recommended to Request transactions for one month and use that list to make your initial transaction controls.
If company has defined dimensions in Admin > File administration > Dimensions control, new fields for dimensions will also be displayed.
Transaction key is the key for the transaction and is obtained from a table in the bank system.
|
Category code is the code for the category of the transaction and is provided by your bank. |
The field Text (contains) should contain the payer’s name appear in the imported record you would like the system to deal with. |
If conditions in the definition section are met, you can give an account key for this type of transaction. The key for bank account that is used to differentiate different account (for example, bank account in Bank A has the key 7810, another bank account in Bank B has the key 7820) should be defined in the Accounting>Admin>Definition of Bank Account. |
Here a specific text can be entered to display as description for the transactions. The text can be changed before transactions are confirmed in the Transaction journal. |
Here a specific customer ID can be entered and then when recording a transaction this filed will be filled with the pre-entered information. |
The Transaction marked unfinished option indicates that the record import from bank will be marked as “Unfinished” (i.e. will get a red marker in the transaction journal even though it is error free). |